Already use accounting software?
Stay with your accounting package
Kwilo sends records across where your connection supports them. Keep the final books in your accounting package. HMRC filing stays with compatible software or an authorised agent.
You do the work. Kwilo helps with the admin.
For gardeners, cleaners, electricians, dog walkers, tutors and other people who run their own service business.
Hello, I’m Kwilo. Tell me what the job involves and I can help draft the quote. I keep the booking, invoice and useful details with it too.
We’re inviting businesses a few at a time. Your 30-day trial starts once you’re invited and join.
Say what needs doing. Let Magic Quote help with the draft.
Just looked at a job? Speak the details while they’re fresh, or type a few rough notes. Kwilo turns them into suggested quote lines for you to check.
Review the draft, add it to your quote and set your prices. You decide when it’s ready to send.
Share the quote link by WhatsApp or email. Your customer can approve, reject or ask a question, with their response kept alongside the quote.
See how the quote reaches your customer
For the work you do.
Remembering what was agreed matters whether you’re cutting hair, fixing a fault or cleaning someone’s home.
Kwilo currently suits work you quote for, book and then invoice. The walkthrough will help you see whether that fits your business.
Try the walkthrough
From the first call to getting paid.
Agree the price, book the work, send the invoice. Each step keeps the details from the one before, so you can pick up where you left off.
- Customer asksKeep their details with the job.
- Send a quoteThey can check and approve it.
- Book the jobPut the work in your diary.
- Do the workKeep notes and changes together.
- Send the invoiceUse the details already saved.
- See what’s paidKnow what still needs chasing.
What’s in the diary?
Five visits across three days. See who you’re visiting, what the work involves and where there’s a gap.
Take a look at the diary
Do the books your way.
Keep your accounting software, work with your accountant in Kwilo, or look after the books yourself. The options available depend on your business and accounting setup.
Your business recordsPick the route you use
Want your accountant involved?
Work together in Kwilo
Invite your accountant or bookkeeper as an Advisor. They can review the records and help resolve questions; you keep the final sign-off.
Prefer to manage the books yourself?
Do it in Kwilo
Check the records from your jobs, invoices and expenses, and review what still needs attention in the books.
Professional advice stays with the accountant or bookkeeper you choose.
MTD is becoming part of the admin too.
Making Tax Digital for Income Tax is being phased in. By April 2028, sole traders and landlords with qualifying income over £20,000 will need compatible software, unless exempt.
Kwilo prepares and reviews records for sole traders with one supported self-employment source. It does not currently send quarterly updates or Final Declarations to HMRC. Take the reviewed records to the software or adviser that handles your filing.
How Kwilo started.
It started over a pint at Christmas. One of my daughter’s coaches runs a DIY business on his own. His accountant was chasing expenses, and he was worried about the admin that Making Tax Digital would bring. We got talking about customers, quotes and planning jobs too.
That conversation got me building Kwilo: one place to keep the work and the paperwork together for a service business.
Gavin
See if Kwilo fits the way you work.
We’re adding new businesses a few at a time. Check whether access requests are open when you are ready.